Record Storage & Archiving

Records management is about controlling records within a comprehensive regime made up of policies, procedures, systems, processes and behaviors. Together they ensure that reliable evidence of actions and decisions is kept and remains available for reference and use when needed, and that the organization benefits from effective management of one of its key assets, its records.

Storage of records and keeping safe custody of share certificates and dividend warrants is a big challenge for all listed companies. Its volume increases year to year and whenever companies issue bonus or dividends and allot right shares to their shareholders.

CDC Share Registrar Service Limited has been maintaining records and custody of returned undelivered share certificates and dividend warrants for about 60 companies to whom registrar services also being provided. We have well organized store rooms and purpose built facilities at various locations having ample space for storage and safe custody of all relevant records and documents of companies.

We have experienced and dedicated staff with capability to organize and manage record of any volume.

Scope of Services

  • RTA will provide all out services for record management, custody of returned undelivered share certificates and dividend warrants, files, registers and all relevant documents.
  • All records i.e. files, registers, share certificate and dividend warrants will be organized, classified according to name, subject and period wise.
  • All files, registers, share certificate and warrants will be properly bundled, numbered and kept safe in record rooms.
  • The complete list of records including files, registers, documents, warrants and share certificates with complete details will be prepared and made available upon request.
  • Packing, Bundling and Transportation of all records from client premises to CDC record center will be the responsibility of CDC RTA.

Record Storage & Archiving

Records management is about controlling records within a comprehensive regime made up of policies, procedures, systems, processes and behaviors. Together they ensure that reliable evidence of actions and decisions is kept and remains available for reference and use when needed, and that the organization benefits from effective management of one of its key assets, its records.

Storage of records and keeping safe custody of share certificates and dividend warrants is a big challenge for all listed companies. Its volume increases year to year and whenever companies issue bonus or dividends and allot right shares to their shareholders.

CDC Share Registrar Service Limited has been maintaining records and custody of returned undelivered share certificates and dividend warrants for about 60 companies to whom registrar services also being provided. We have well organized store rooms and purpose built facilities at various locations having ample space for storage and safe custody of all relevant records and documents of companies.

We have experienced and dedicated staff with capability to organize and manage record of any volume.

Scope of Services

  • RTA will provide all out services for record management, custody of returned undelivered share certificates and dividend warrants, files, registers and all relevant documents.
  • All records i.e. files, registers, share certificate and dividend warrants will be organized, classified according to name, subject and period wise.
  • All files, registers, share certificate and warrants will be properly bundled, numbered and kept safe in record rooms.
  • The complete list of records including files, registers, documents, warrants and share certificates with complete details will be prepared and made available upon request.
  • Packing, Bundling and Transportation of all records from client premises to CDC record center will be the responsibility of CDC RTA.